How to Use Quick Parts to Increase MS Outlook and Word Productivity

Microsoft Outlook and Word offer such a vast number of tools that you just might end up missing some really great ones. One example of this is the “Quick Parts” tool, which many Microsoft users are still not aware of, even if they probably use Outlook and Word every day.

Quick Parts is a tool that lets you save text that you use very frequently and insert it into your Word document or email very quickly, without having to type it all out again.

Here’s how it works:

If you have an email template that you send regularly, open that email message. Select all of the text found in the email template.

Now go to the Insert Tab and click on Quick Parts. Click on “Save Selection to Quick Parts Gallery”.

outlook quick parts

Give your template a name so that you can find it easily whenever you need it.

Now open a new email message. Click on Quick Parts again and then click on the template that you have saved.

And that’s all there is to it. Your template text will be pasted into the new email message immediately.

The tool works in the exact same way in Word – simply select text that you use regularly and want to save, save it to Quick Parts, and then click on Quick Parts to retrieve the text and input it into your document whenever you need it.

quick parts word

This tool helps you save time and focus on other aspects of your work, without having to type the same text over and over again.