Cometdocs Releases a New PDF Converter Extension for Google Drive

A lot of new and exciting features are coming to Cometdocs, and one of them is a new extension for Google Drive. This extension Cometdocs PDF Converter has been requested by a lot of our users and so, in order to fulfill those requests, we created the extension.

This is an excellent solution for everyone who uses Google Drive to store and manage their documents. It converts files right inside Google Drive, making this a very convenient feature.

You must install this add-on from Google Chrome, but once you have downloaded it, you may use it from any other browser that you use to access Google Drive.

Here is how it works:

PDF Conversion

After installing the add-on, head to your Google Drive account, and right click on any PDF file. Once you have right-clicked on it, select the Open with menu and then choose Cometdocs PDF Converter.

cometdocs pdf converter add on Cometdocs Releases a New PDF Converter Extension for Google Drive

After this, you will be prompted to select the conversion type.

 select conversion type Cometdocs Releases a New PDF Converter Extension for Google Drive

Once you have done this, if you are not currently registered to Cometdocs, you will be prompted to create an account. Otherwise, you can log in with your Cometdocs account details.

Selection 012 Cometdocs Releases a New PDF Converter Extension for Google Drive

Now, you simply have to wait for the conversion to finish.

file is converting Cometdocs Releases a New PDF Converter Extension for Google Drive

The newly created file will be uploaded to the same folder where the original file is. This is very convenient because it doesn’t interfere with your current workflow.

converted files Cometdocs Releases a New PDF Converter Extension for Google Drive

Google Drive itself supports PDF to Word conversion for files of up to 2mb, but with our extension, you can convert PDF to Word, Excel, PowerPoint, Images, OpenOffice formats and Text, with files of up to 100mb in size.

PDF Creation

The add-on supports the creation of PDF files from multiple other formats. However, have in mind that the Conversion of native Google formats is not supported, so before conversion you might want to check off the automatic conversion to Google Format.

uncheck the google docs conversion Cometdocs Releases a New PDF Converter Extension for Google Drive

Right click on the image or any file in Microsoft Office or OpenOffice format.

convert image to pdf Cometdocs Releases a New PDF Converter Extension for Google Drive

Choose the option Open With – Cometdocs PDF Converter and that’s it!

image to pdf inside google drive Cometdocs Releases a New PDF Converter Extension for Google Drive

The newly created PDF will be waiting inside your Google Drive account. This is especially useful if you are creating drawings, and you need the PDF file right inside your Google Drive, without having it downloaded to your computer.

Check the Google Drive PDF Converter extension here: https://chrome.google.com/webstore/detail/cometdocs-pdf-converter/olgfoomjdkeijllelookodfgiogbdoch/

Keyboard Tips for Microsoft Word iPad App

When we need to work on documents outside of our office, the Microsoft Word app can really come in handy. It is free and offers a variety of great features. However, for people who are used to working  with a keyboard on desktop computers, it could take some time to get used to. We have prepared a couple of keyword tips to help you use this app more effectively. 

1. Create custom keyboard shortcuts

There is a keyboard shortcut that you can create to help you type faster when you are working with a document, where you constantly need to repeat the same phrases over and over. To create shortcuts go to Settings->General->Keyboard->Shortcuts.

create shortcut on ipad Keyboard Tips for Microsoft Word iPad App

For example, for Cometdocs you can create a shortcut cd. Whenever you type cd it will automatically expand into the word Cometdocs. You can change custom keyboard shortcuts depending on your need and the document you are currently working on.

keyboard shortcut Keyboard Tips for Microsoft Word iPad App

2. Split keyboard

split keyboard Keyboard Tips for Microsoft Word iPad App

If you want to type more efficiently you can split the keyboard into two parts. Each part is dedicated to one hand, and this can help some people to type faster.

split keyboard on ipad Keyboard Tips for Microsoft Word iPad App

It depends on what you are comfortable with, but we suggest you try it out. Long-tap on the keyboard button, and the options Split will appear.

3. Change the keyboard language

For people who speak more than one language, it is certainly useful to have a keyboard for each language.

add new keyboard in ipad Keyboard Tips for Microsoft Word iPad App

This can be set up pretty easy. Go to Setting – General – Keyboard and add the desired keyboard to the list. After that you can change the language easily by long tapping the Globe button.

4) Double tap to add a period

We frequently need periods when typing documents. A good, quick way to add periods is to double tap the Space button.

5) Keyboard shortcuts with external keyboard

Portable external keyboards are being used increasingly often because they can make typing long documents a lot easier. If you are fan of external keyboards, here are some useful shortcuts for the iPad keyboard that we found:

  • Command + X: Cut
  • Command + C: Copy
  • Command + V: Paste
  • Command + A: Select All
  • Command + Z: Undo Entry
  • Shift + Command + Z: Restore Original
  • Command + B: Bold
  • Command + I: Italic
  • Command + U: Underline
  • Command + Arrow left: Move the cursor to the beginning of the line
  • Command + Right Arrow: Move the cursor to end of the line
  • Command + Arrow UP: Move the cursor to the beginning of the document
  • Command + Arrow Down: Move the cursor to the end of the document
  • Option + Right Arrow: Move the cursor to the right of a word
  • Option + Left Arrow: Move the cursor to the left of a word
  • Option + Up Arrow: Move the cursor to the right of a paragraph
  • Option + Down Arrow: Move the cursor down one paragraph
  • Shift + Arrows: Select text (right, left, up and down)
  • Shift + Option + Right Arrow: Select word to the right
  • Shift + Option + Left Arrow: Select word to the left
  • Shift + Option + Up Arrow: Select section above
  • Shift + Option + Down Arrow: Select section below
  • Shift + Command + Right Arrow: Selects from the current position to end of line
  • Shift + Command + Left Arrow: Selects from the current position to beginning of line
  • Shift + Command + Up Arrow: Selects from the current position to the beginning of the document
  • Shift + Command + Down Arrow: Selects from the current position to the end of the document

How to Convert XML to Excel?

When sharing or importing and exporting data between services, XML format, along with CSV are some of the most commonly used formats. Both of these formats are readable by many software and services, and allow for easy further manipulation. However, if we want to perform some kind of statistical analysis on either format we need to import them into software for data analysis.

As you might have guessed, one of our favorite software for data cleaning, manipulation and analysis is Microsoft Excel. Unlike PDF, which has to be converted into Excel to be able to use the data (you can convert it with Cometdocs), XML and CSV can be imported into Excel fairly easy.

We have already shown you how to import CSV into Excel, and vice versa. Now, we are going to show you how to import XML format into the amazing Microsoft Excel.

All you need to do is go to the Data section. Choose From Other Sources – From XML Data Import.

 import xml data into microsoft excel How to Convert XML to Excel?

After that what Microsoft Excel will do, is to use the internal structure of the XML file to accurately import it into rows and columns in the spreadsheet.

import xml into excel How to Convert XML to Excel?

You will actually be surprised to see how accurate it is.

the newly converted table will be waiting for you How to Convert XML to Excel?

Another useful tool that we discovered is a tool which uses Excel to convert XML to  CSV format. We found it to be great in working with large XML files, you should check it out as well. The tool is: http://sourceforge.net/projects/convertxmltocsv/

Convert images (jpg, png, gif) to Text, Word or Excel format with Cometdocs

With the rise of mobile scanning devices, everyone can now scan a document into an image, and save it for further use. However, the text that is trapped inside scanned images in formats such as jpg, png, tiff, etc. can not easily be recovered. A special optical character recognition technology is needed to be able to make that text reusable and editable.

Having that in mind, Cometdocs has implemented new conversion types, which enable users to convert images into text, Word or Excel format.

convert image formats to word excel Convert images (jpg, png, gif) to Text, Word or Excel format with Cometdocs

The conversion quality is high, and the recognition technology is one of the best available on the market.

Keep in mind that the quality of conversion will depend on the clearness of the text in the image. So if the image is blurry and the symbols are barely visible, no recognition engine will be able to accurately convert them. Also if you used the mobile scanned for scanning, make sure that the document was in a straight position, without being sidelined.

The supported image formats are jpg, jpeg, png, tiff and gif. The conversion process is the same, simply  upload the image into Clipboard.

Drag it into the Convert tab, and after that choose one of the offered formats. The options for formats are txt, docx and xlsx.

And that is it! Feel free to let us know how  you like this new conversion format and stay tuned for more  changes.

 

Working with SmartArt Graphics in Microsoft Office

Microsoft Office’s SmartArt Graphics is a powerful feature that is often underused.When writing a document or creating a presentation, it is always recommended to present information and concepts in a visual way. This allows the reader to better comprehend everything you are trying to say.  Your readers or audience will be more easily engaged if you use graphics and visualization.   The point of the report or presentation that you are sending to your boss or teacher will be clearer and more concise. On the other hand, if you want to present your information better to your students to ensure that they understand concepts correctly, using visualizations is a must.

Microsoft Office has all you need for creating visualizations, diagrams and plans. There is no need to use external software when everything you need is in the software itself. All you need to do is choose an appropriate SmartArt graphic.

There is a wide variety of choices. There are choices for graphics that can be used to present information in the form of a list, a process, hierarchy, a circle, pyramid, and relationships in an efficient and appealing way.

All you need to do is to go to Insert – SmartArt  and choose the appropriate graphic. You will probably need to experiment with a couple of different ones, but without a doubt, you will find one that fits your needs exactly.

insert smartart graphic Working with SmartArt Graphics in Microsoft Office

1) Inserting Text

Inserting text is easy. All you need to do is click on the Shape and enter the text.

text pange in smartart graphics Working with SmartArt Graphics in Microsoft Office

You can also enter bullet points by clicking on SmartArt Tools – Design –  Insert bullets.

add bullet to text Working with SmartArt Graphics in Microsoft Office

To change the text color, font size, or other details, simply right click on the Shape.

change text color and size Working with SmartArt Graphics in Microsoft Office

2) Implementing 3-D graphs

You can turn every graph that you insert into a 3D graph by going to SmartArt Tools – Design – Styles, and choosing one of the 3D options.

3d graphics Working with SmartArt Graphics in Microsoft Office

3) Change SmartArt Graphics’ color

change color in smart art tool Working with SmartArt Graphics in Microsoft Office

If you don’t like the default blue color of the graph, you can easily change it by simply going to SmartArt Tools, and choosing the option Change Color.

4) Change color and layout of specific shape

change shape look Working with SmartArt Graphics in Microsoft Office

Right click on each shape to see all of the available options for change. You can change the shape look, layout, color, transparency, edges and more. This is especially useful in cases where you want to have shapes of different color in order to differentiate between subjects.

format shape Working with SmartArt Graphics in Microsoft Office

5) Add new shapes

Sometimes you want to add more levels of shapes in SmartArt Graphics. For examples instead of 4 elements in a circle, you would want to have 5 elements.

add shapre to smart art graphics Working with SmartArt Graphics in Microsoft Office

This can easily be done by going to SmartArt Tools – Design – Add Shape, or by right-clicking the Shape – Add Shape – Add Shape After/Before.