How to Scan a Document on Windows or a Mobile Device

When you deal with paper documents, it takes some time to send such documents to someone else. You should send a document by snail mail and the recipient will need to be patient to receive a paper. That can be a problem especially if it is a business matter and it’s urgent. The best solution is to scan a document. Not only will you be able to send a file promptly, but you will also be able to archive the file for later. If you know how to scan a document, you know how much time you can save.

 

Here we will explain how to scan a document on Windows and how to use one mobile app to scan a document with an Android device (mobile phone or tablet).

Scan Text Documents on Windows

 

To scan a document on Windows 7, first you need to check if your Scanner device is installed on your computer. To do so, go to Devices and Printers. If you have a Windows 10, just type in the left bottom search bar “Devices and Printers”.  

 

Make sure your text document is put face-down on the scanner.

 

For Windows 7: find All Programs in the Start menu and then click on Windows Fax and Scan.

For Windows 10: search for Windows Fax and Scan in the same way you searched for devices and printers options.

 

New Scan button opens the settings you can adjust to properly scan a document with an installed scanner. Apart from preview you can change the color of the text and the file type. It can be saved as JPG, PNG, TIFF or BMP. When you are done with the settings, click Scan.

 

how to scan a document

 

You can use the Forward as Email button to forward scanned documents as an attachment.

 

Scan Image Documents On a Mobile Device

how to scan a document with a mobile

 

 

This free Android app can help you scan image documents with a mobile phone or tablet. You can simply take a photo of a document and add it to PDF Scanner. Here’s how to do it:

 

Open the app and tap on Take a photo or Select a photo if you already have a document on a mobile phone or tablet. The scanned document will preview and you can tap on the Crop button to make the document smaller and get rid of unnecessary parts of the document.

 

You need to be connected to the internet to use the app. All in all, if you don’t have a scanner at home or you have but you are not at home, you can rely on this mobile app. In a few steps take a photo of your document and the app will turn it to PDF. Your scanned PDF document will be ready for sending to the recipient and the whole process will be much quicker than the sending a document via snail mail.

 

How to Transfer Photos from iPhone to Computer

how to transfer photos from iphone to computer

 

Mobile phones have certainly replaced old cameras and now people use their phones to take photos. That is convenient because you don’t need to carry two devices, and you can have your photos at your fingertips, ready for publishing on social media or sending them to your family via Viber. But phones have their memory limits, so one day you simply have to get rid of some old photos to make room for new ones. 

Since computers have more memory than mobile phones, you should definitely consider storing your photos there. Clouds are another option, but every cloud storing tool also has the limit on the size and it can take hours to upload all those photos. That’s why it’s safer to choose a computer. So here is a detailed guide on how to transfer photos from iPhone to computer and have your photos available any time, even when you are offline.

 

There are different ways how to transfer photos from iPhone to computer and here we will cover all of them. This guide is suitable for all versions of Windows.

 

Use AutoPlay to sync photos from iPhone to computer

 

The easiest way to transfer photos from your iPhone is to take u usb cable and connect the phone with a computer. The AutoPlay window will open and you will be able to transfer photos from camera roll to your computer. The only disadvantage of this solution is the fact you can only transfer photos from the camera roll. The steps differ from version to version, so here are three different ways:

 

For Windows 7: When AutoPlay shows up, you need to click on the option Import pictures and videos. Then select the location where you want to save photos on your computer, simply clicking on the Browse button. Finally, Import to and OK buttons will transfer your photos to a computer.

 

For Windows 8: the process is similar, start by connecting the cable and you will be asked if the application should be trusted, so you need to confirm that by choosing the Trust option. Select the option to access the PC and then click on Review, organise and group items to import. If you click Next, your photos will be saved to the default folder. If you want to specify the preferred location go to More options first and browse the location. Finally, when you click Next you will be able to select group of photos to import and to finalize the process click on the Import.

 

For Windows 10: transferring photos from iPhone to computer is similar to previous versions of Windows. You can only transfer photos you took with your phone camera. When you plug the cable, the Photos app will pop up, click on the Import option, select photos you want to sync with a computer and click Continue to finish the process.

 

Sync photos from iTunes directly

 

Again connect the usb cable with your computer and iphone. It is required to have the latest version of iTunes installed on your computer, so the system can recognize your phone and the iTunes account. Open the iTunes, click on the icon of the device, in this case a phone, and go to Photos. Click on the Sync Photos option, and you will see the options you can choose from: to copy all albums, or only selected ones, to include videos, to select only favourites. Click Apply and then Done.

 

Usually these settings are set up in a way your photos are automatically synced to your iCloud. In that case, download iCloud for Windows and next to Photos you will see Photos Options. Tick the option to download new photos and videos to your computer. Click Change if you want to change the location of the downloaded photos and when you finish, click Done.

 

 

 

How to Highlight in Google Docs

Many people like to color text in different colors when studying. In that way, certain parts of the learning subject are categorized by color and memorized easier. When you color text on the paper books you use a felt tip. There is a way to color text on digital documents and ebooks as well. Microsoft Word and Google Docs, the most popular word processing tools, have that option. Here we will show you how to highlight in Google Docs.

 

Google Docs is often used among teachers and students. It is convenient because it is cloud-based plus it is free. You can access documents on every computer or a mobile device as long as you are signed in to your gmail account.

 

Similar to Microsoft Word, you can make document changes such as numbering pages, changing margins, creating quizzes, highlighting and so on. Here is a detailed guide on how to highlight in Google Docs and colour text in different colours.

 

How to Highlight in Google Docs on a Computer

 

 

Text colour button looks like this:

 

how to highlight in google docs

 

 

Click on it and you will see two tabs: Text and Highlight.

 

highlight in google docs

 

 

  1. Select a part of the document (text) you want to colour. The easiest way to select text is with a left-single mouse click. Hold it and move in the direction where you want to highlight the text. If you are not sure how to do, check out this video.
  2. Now, click on the Text colour button and then on Highlight. Choose the colour you want.

 

If you want to remove the highlight, click on None. To choose different shades and colours, click on Custom, find the colour you want and click OK.

 

How to Highlight in Google Docs on Android/iPhone

 

The steps we explained above are a little bit different for mobile devices. So, to highlight in Google Docs on Android device, select the area of the text, and click on the letter A (next to the + sign). As for the selecting text, you need to use the tap of your fingers instead of a mouse click.

 

A menu will show up at the bottom. Tap on the Text and scroll down to find Highlight colour option. Choose the colour you want and tap on it.

Selecting text is easy, it is just a matter of practice. Maybe it is easier to select text with a mouse click on a computer than on a mobile, with a tap of your fingers. But when you learn both, you won’t have problems studying and highlighting text on the go. It will be the same practice as highlighting with a felt tip.

How to Change Margins in Google Docs

The gap in a document, between the text and the edge of a document is called a margin. For visual reasons and better experience of a reader, it is recommended to make some space between and not to spread the text to the edge. In both Word and Google Docs, margin space is set up by default. In case you need to make margins smaller or bigger, here is a quick guide on how to change margins in Google Docs.

 

What are the default margins in Google Docs?

 

2.54 cm (1 inch) is a default margin in Google Docs and Word as well. It is referred to all margins- top, bottom, left and right. However, you can easily change margins in Google docs in case you have special requirements. You can change margins only at the top or only at the left side, it’s up to you.

 

How to change header margins in Google Docs?

Open Google Docs and click on the File menu. Then click on the Page Setup option. Upon clicking on it, the Page Setup window will pop up as shown on the image below.

how to change margins in google docs

 

In the Top section write the size of the margins in inches. Click OK if you want to apply that rule only to the existing document. If you want to make those changes default, click Set as default button.

 

How to change top and bottom margins in Google Docs?

 

If the Google docs bottom margin is too big, you can type different margin value in the Bottom section. So, the initial steps are the same, click on the Page Setup from the File menu, and on the right side of the pop up window you will see the field where you can enter change bottom margin values.

 

In the same manner, you can change left and right margins as well. If you decide to choose Set as default option, and after some time you want to change it, you can repeat these steps.

 

How to change margins in Google Docs with a ruler?

change margins in google docs

 

Between the white space (where you write) and the Google docs toolbar, you can see the ruler. Click with the left side of the mouse on the grey area of the ruler and drag it. You need to hold the mouse click so the ruler can move. For example, if you want to change left margin, drag the ruler from the top left side to the right. The ruler will show you the margin size in inches. Make sure you move indents- those blue small objects.

 

In the same way you can change the margins on the right side. For example, if you want to make right margins wider, move the ruler and the right indent from right to left. The ruler will show the numbers so you can easily set up the wanted size. If you want to make the right margin smaller, drag the ruler to the right.

 

As you can see, the ruler can be dragged only on left and right. If you want to change top or bottom margins, you need to open Page Setup options.

 

Change margins in Google Docs, but only for one paragraph

 

In cases when you need to change the margins of the specific parts of the text, like one paragraph, you need to follow a bit different guidelines. First, click at the beginning of that paragraph you want to have different margins. Then drag only the blue object, by holding the left mouse click. Make sure that the grey ruler hasn’t been moved. Here is an example below, how it should look like.

change margins

 

There you are! You can repeat the process for other paragraphs or parts of the text.

 

Share with us in comments, what margin size do you prefer and if there are any “rules” of margin sizes of different types of documents.

How to Number Pages in Google Docs

If you have been using Google Docs for some time, you may noticed that there aren’t page numbers by default. You need to learn how to number pages in Google Docs, in case you are required to add numbers to your document.

 

There are actually two ways to add numbers and we will show you both of them.

 

The first way is good if you want to automatically number pages in Google Docs, from the beginning until the end or skipping the first page (which we will explain later in more details).

 

So, click the Insert menu of Google docs and Page number option. There are four different styles of page numbering you can choose from. You can add page numbers at the top, at the bottom, with or without the number on the first page.

add page numbers in google docs

 

The flaw of this option is that all pages will have numbers, you can only skip the first page.

 

If your document  is not so big and you want to skip adding numbers to specific pages in the document, it is better to use the following way. It requires to manually add numbers in the header or the footer.

insert footer

 

In the Insert menu of the Google Docs, click on Header or Footer. Logically, if you want to number headers in Google Docs, click on Header. If you want to add numbers at the bottom click on Footer.

 

Once you click on it, you will see how that area of the document will be enabled for writing. Just add a number you need and that’s it!

 

add numbers

When you click on Header or Footer, you will see one checkbox “different first page header/footer”.

 

different page header

In other words, if you want to have the first page different, tick that box.

 

How to start page numbers on page 2 docs

 

Many documents require that the first page should skip numbers especially if it is an introduction, or the content of a book or a research paper. In that case, click the Insert menu and from the Page number options choose the one without a number on it.

 

See this image below, you can choose to have numbers at the top or bottom, and skipping the first page.

 

how to number pages in google docs

 

How to add page numbers in google docs on iPad

 

If you are using Google docs app for iPad, guidelines are a bit different. When you open a document in Google docs, tap on Edit and then on Insert. Lastly, tap on Page Number to add numbers to your document.