How to Change Margins in Google Docs

The gap in a document, between the text and the edge of a document is called a margin. For visual reasons and better experience of a reader, it is recommended to make some space between and not to spread the text to the edge. In both Word and Google Docs, margin space is set up by default. In case you need to make margins smaller or bigger, here is a quick guide on how to change margins in Google Docs.

 

What are the default margins in Google Docs?

 

2.54 cm (1 inch) is a default margin in Google Docs and Word as well. It is referred to all margins- top, bottom, left and right. However, you can easily change margins in Google docs in case you have special requirements. You can change margins only at the top or only at the left side, it’s up to you.

 

How to change header margins in Google Docs?

Open Google Docs and click on the File menu. Then click on the Page Setup option. Upon clicking on it, the Page Setup window will pop up as shown on the image below.

how to change margins in google docs

 

In the Top section write the size of the margins in inches. Click OK if you want to apply that rule only to the existing document. If you want to make those changes default, click Set as default button.

 

How to change top and bottom margins in Google Docs?

 

If the Google docs bottom margin is too big, you can type different margin value in the Bottom section. So, the initial steps are the same, click on the Page Setup from the File menu, and on the right side of the pop up window you will see the field where you can enter change bottom margin values.

 

In the same manner, you can change left and right margins as well. If you decide to choose Set as default option, and after some time you want to change it, you can repeat these steps.

 

How to change margins in Google Docs with a ruler?

change margins in google docs

 

Between the white space (where you write) and the Google docs toolbar, you can see the ruler. Click with the left side of the mouse on the grey area of the ruler and drag it. You need to hold the mouse click so the ruler can move. For example, if you want to change left margin, drag the ruler from the top left side to the right. The ruler will show you the margin size in inches. Make sure you move indents- those blue small objects.

 

In the same way you can change the margins on the right side. For example, if you want to make right margins wider, move the ruler and the right indent from right to left. The ruler will show the numbers so you can easily set up the wanted size. If you want to make the right margin smaller, drag the ruler to the right.

 

As you can see, the ruler can be dragged only on left and right. If you want to change top or bottom margins, you need to open Page Setup options.

 

Change margins in Google Docs, but only for one paragraph

 

In cases when you need to change the margins of the specific parts of the text, like one paragraph, you need to follow a bit different guidelines. First, click at the beginning of that paragraph you want to have different margins. Then drag only the blue object, by holding the left mouse click. Make sure that the grey ruler hasn’t been moved. Here is an example below, how it should look like.

change margins

 

There you are! You can repeat the process for other paragraphs or parts of the text.

 

Share with us in comments, what margin size do you prefer and if there are any “rules” of margin sizes of different types of documents.

How to Number Pages in Google Docs

If you have been using Google Docs for some time, you may noticed that there aren’t page numbers by default. You need to learn how to number pages in Google Docs, in case you are required to add numbers to your document.

 

There are actually two ways to add numbers and we will show you both of them.

 

The first way is good if you want to automatically number pages in Google Docs, from the beginning until the end or skipping the first page (which we will explain later in more details).

 

So, click the Insert menu of Google docs and Page number option. There are four different styles of page numbering you can choose from. You can add page numbers at the top, at the bottom, with or without the number on the first page.

add page numbers in google docs

 

The flaw of this option is that all pages will have numbers, you can only skip the first page.

 

If your document  is not so big and you want to skip adding numbers to specific pages in the document, it is better to use the following way. It requires to manually add numbers in the header or the footer.

insert footer

 

In the Insert menu of the Google Docs, click on Header or Footer. Logically, if you want to number headers in Google Docs, click on Header. If you want to add numbers at the bottom click on Footer.

 

Once you click on it, you will see how that area of the document will be enabled for writing. Just add a number you need and that’s it!

 

add numbers

When you click on Header or Footer, you will see one checkbox “different first page header/footer”.

 

different page header

In other words, if you want to have the first page different, tick that box.

 

How to start page numbers on page 2 docs

 

Many documents require that the first page should skip numbers especially if it is an introduction, or the content of a book or a research paper. In that case, click the Insert menu and from the Page number options choose the one without a number on it.

 

See this image below, you can choose to have numbers at the top or bottom, and skipping the first page.

 

how to number pages in google docs

 

How to add page numbers in google docs on iPad

 

If you are using Google docs app for iPad, guidelines are a bit different. When you open a document in Google docs, tap on Edit and then on Insert. Lastly, tap on Page Number to add numbers to your document.

 

 

 

How to Make a Graph in Google Sheets

If you are using Excel, you have probably learned so far to make a graph. Graph makes your data look much better and visible. Your document users would have less difficulties to understand and interpret the data. Especially those who rely on their visual experience.

 

How can I make a graph?

It is very easy to make a graph in Excel. In case you don’t know how to do it, here is a short explanation below. Further in this text you will also learn how to make a graph in Google Sheets.

 

  • Open Excel and insert data (any version of Excel)
  • Select the data you want to present in the chart
  • Click on Insert button (next to the Home)
  • Choose a chart

 

how to make a graph in google sheets

 

The chart will appear in your spreadsheet and you will be able to move it. Here you can find more details on how to embellish your charts.

 

How to Make a Graph in Google Sheets

 

You don’t need to be skilled with Excel, to learn how to make a graph in Google sheets. You just need to have a gmail account, online access and a little bit of patience to follow this guide.

 

Google Drive is very convenient because you can store files and have an online access to them whenever you need it. The same way you work in Microsoft Office suite, you can work in Google Docs and Google sheets.

 

Google sheets is very similar to MS Excel, and now you will see how similar is it to make a graph in Google Sheets.

google drive

 

First, sign in to your gmail where your Google Sheets file is located. Or if you haven’t created a Google sheets file yet, click the New button in the Google Drive. Then click on Google Sheets as shown on the image above.

 

Then write data in your sheet and with the left mouse click, select only the data you want to present in one graph.

 

Click on the Insert menu and then on Chart.

 

insert chart

 

 

The Chart editor will open on the right side of the screen. In the chart type drop-down menu, choose an appropriate chart. In this guide we will show you how to make a line graph in Google sheets.

 

chart editor

 

Select the Line Chart, which is the first chart to choose from. Then go to Customize tab and set up other options.

 

google sheets chart

 

 

For instance, you can choose the font and its color, for every line individually. You can change the style of the graph and the look of the gridlines as well. Just click on the thing you want to change, for instance gridlines, and you will see all options.

 

Did you get it?

 

Google Drive can be useful when you are away from the office or home computer and you need to finish something. It is also convenient if you are working with someone else in the same document. So one way or another, it wouldn’t hurt if you learn how to make a graph in Google Sheets. Your data will be presented visually, even though you didn’t use Excel.

 

How to Convert RTF to PDF

In 1987 Microsoft developed Rich Text Format document type which was further developed by 2008. RTF files can be moved between computers and operating systems of different age and versions. Very much alike PDF files, this type of file keeps the formatting intact and you can use it on different platforms.

 

Is rich text format the same as PDF?

Both file formats have the ability to preserve the formatting of the data so the document can be viewed on different platforms and computers. PDF files are more rich in color than rtf. RTF files are usually black and white and don’t include comments and graphics.  

How do I open a rtf file?

RTF files can be easily opened with Microsoft Word. You can also open them by using Notepad, Libre Office, Open Office. If you are a Mac user, you can open rtf files with Pages or Text edit.

How to Convert RTF to PDF?

You can easily convert rtf to PDF with Cometdocs file converter. Click here to register a free account and start converting files.

 

register to cometdocs

Fill in the details (name, email, password) and click on the Register button.

 

Once you have activated the Cometdocs account and logged into it, the first step is to upload a file. Click on the Upload button to locate a rtf file in your computer.

 

Next step is to click on the file and on the Open button. When you do that, the rtf file will appear in your Cometdocs account.

rtf file

 

Click on the Convert tab and drag the rtf file there. As soon as you do that, another dialog will appear, with To PDF option.

rtf to pdf

Since there are no other options here, except to convert rtf to PDF, this conversion type is chosen automatically. You only need to click the Convert button.

 

Note: when using Cometdocs to convert other file formats, it may happen that you get a list of file types you can convert your file to. In that case, you need to click on the conversion type and then on Convert.

convert rtf to pdf

 

The conversion will start and you will see the progress, like shown on the image above. When you click on PDF icon, you will be asked to download the converted file. Click OK and the PDF file will be saved on your computer.

rtf to pdf conversion

How to Convert XPS to PDF

XPS file format has similar features to PDF: the content of such files is not altered when you open it in different operating systems and formatting remains the same on all platforms. The easiest way to make an XPS file is to open any file, and choose the Print option. From the list of printers choose Microsoft XPS Document Writer and the file will be saved in .xps format.

 

What is the XPS viewer?

 

In order to view XPS file you need an XPS viewer. Every Windows has an XPS viewer installed by default. In Windows 10 and 8 you can also use Microsoft Reader to view xps files. Mac and Linux users can also find proper alternatives that view XPS files.

 

How do you open OXPS files?

 

OXPS files are actually XPS files that are made in Windows 8 or newer versions. Unfortunately, if you are a Windows 7 user you won’t be able to open oxps files. The same goes for older versions of Windows. So you can open OXPS files with Microsoft Reader or any other XPS viewer that works on Windows 8 and 10.

 

How to convert XPS to PDF?

PDF files are more popular than XPS so it is better to send documents in PDF form. Since a lot of people haven’t heard of XPS before, it may happen that the receiver of your file would feel suspicious about opening it. Another reason to convert XPS to PDF is the fact that mobile devices don’t support XPS files. Given that mobile technology is used in business world as well, it is safe to use format of the file that will be easy to open on any device- PDF.

 

Here is how to convert XPS to PDF with Cometdocs, a free file conversion service:

 

  1. Register a free Cometdocs account here.

xps to pdf

 

  1. Log in into your account and click the Upload button to select an XPS file. Use this option if your file is located in a computer. If the file is saved in Google Drive or Dropbox, click Import files from and then the appropriate cloud tool.

cometdocs

 

  1. The file will appear below, click on the file and then on Convert button. Choose one of the conversion formats, for example JPG. Click on the green Convert button and the XML file will be converted to JPG first.

 

convert xps to pdf

 

  1. Repeat the same process but now upload that JPG file and choose convert to PDF option. That’s all! Your file is converted from XPS to PDF.

 

By converting an XPS file to PDF, it will be much easier to send it to other users and not to mention how easy will it be to view such documents.

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