Excel vs Google Sheets

excel vs google sheets

The first version of Microsoft Excel was released 31 years ago. Today, Excel is one of the most used programs especially by business professionals. Thousands of businesses rely on Microsoft Excel and use it for different purposes. But in the wake of online tools and cloud systems, an alternative solution came up threatening to take its throne.

Differences between Google sheets and Excel

As a part of Google Drive suite, Google sheets online program was released 12 years ago. It emerged unexpectedly and introduced a totally different way of data and document management.

In spite of the growing popularity of Google sheets, Microsoft Excel has preserved its image and users. There are individuals who use both tools, whereas other strictly choose a desktop or online solution. If you are not sure what spreadsheet program would be the best for your needs, let’s see what are the main differences:

  • Google sheets is totally free, so if you run on a tight budget, this is the right choice for you
  • Microsoft Excel is not free but it has a lot of professional features that you cannot find in Google Sheets or they are not good enough
  • If you prefer desktop, offline solutions, and no internet required, Excel is for you
  • For those who like to work on the go, Google sheets are accessible everywhere
  • However, Excel also has an online solution and a mobile app, but it is not completely free
  • Excel can handle more data than Google sheets so it is the right choice for those who deal with big data sets
  • You can find more data visualisation features in Excel than on Google sheets
  • Formulas are simply better in Excel
  • Collaboration is easier in Google sheets because it can be a real time, multiple people can work in the same sheet at the same time

Can Google sheets do everything Excel can?

As you can see from the list above, Google sheets cover most of the basic Excel spreadsheet features. You can use Google sheets to store data, to make data visualisations, charts, to make formulas but all these mentioned features are limited, compared to Excel.

If you need to handle bigger amount of data, create complex formulas and better looking charts, that the answer is no- Google sheet cannot do everything Excel can.

Advantages and disadvantages of Google sheets

On the other hand, Google sheets has other advantages and some people may find it as a better solution to Excel.

Advantages of Google sheets (when to use it)

  • Real time collaboration: if you work with a team on the same matter, you can use Google sheets to add data at the same time, wherever you are
  • It has very simple interface, so individuals with beginner computer skills would feel more comfortable working in Google sheets
  • Everything is saved automatically, no need to worry whether your computer will crash. If you have a slow or old computer, Google sheets is a safer option
  • When you store data and documents online, your computer doesn’t lose memory
  • It is free to use

Disadvantages of Google sheets (when to use Excel)

  • If you deal with big data, Google sheet may work slower than Excel
  • Google sheets don’t have a wide range of data visualisation options unlike Excel
  • For complex accounting and bookkeeping, formulas in Google sheets are not good enough
  • Google sheets documents are on the cloud, so if someone hacks your business email, your data may leak. If you worry about data safety, Excel is better for preserving important and confidential documents

Switching from Excel to Google sheets

If you decide to use Google sheets, and you have Excel files in your computer, you can upload all those files in Google Drive and open them in Google sheets. Here’s how to switch from Excel to Google sheets in just a few steps.

 

  1. Sign in to your gmail account and open Google Drive.
  2. Click on “New” and then on “File Upload” to upload one Excel file at the time. To upload multiple files at once, you can create a folder first and then upload the whole folder.
  3. When the file is uploaded, you will see the check mark in the right bottom of the screen. Then open a document with a double click and if you want to get a Google sheet version of that document, choose the option “Open with Google Sheets”.

Convert Excel formula to Google spreadsheet

Unfortunately, Google sheets doesn’t support all formulas you create in Excel, especially the complex ones. Here you can find the list of all formulas and functions supported by Google sheets. And here you can find the list of incompatible formulas between Excel and Google sheets. If you are having troubles with converting Excel formulas that are not on the list, you should write a message in Google Drive forum and someone will give you a correct answer.

How to Convert XPS to Excel Online

If you like to use online tools to convert files from one format to another, you can use Cometdocs for free. Our online file converter has a wide range of conversion services, including XPS to Excel conversion. If you need to convert XPS to Excel, there is no need to install anything, you can do it online.

What is XPS File?

XPS stands for XML Paper Specification and it was designed by Microsoft. An XPS file can have one or more pages and it behaves similar to PDF. When you view XML file on different operating systems it looks the same, the format and content doesn’t change. In other words, when you send a document to someone else, it will be seen in the same way.

To create an XPS file in Windows, open any file application such as Word, Excel, and from the Print menu choose to print with Microsoft XPS Document Writer.

How do I open an XPS document?

Depending on your operating system, there are different ways to view XPS files. If you use Windows (Vista or newer versions), the first choice would be XPS Viewer. For those who still use Windows XP, there is XPS Essentials Pack. If you have Windows 7 or 8, you can use Microsoft Reader in addition to XPS Viewer.

Mac users can open XPS files with Pagemark, NiXPS View or Edit. There is also Pagemark XPS Viewer add-on for Firefox and Safari. Those who prefer Linux can use Pagemark to open XPS files.

Can I open XPS file in Excel?

Yes, you can and the easiest way to do that is to convert XPS to Excel. If you like to use Cometdocs, you can convert XPS to Excel online, and here’s how:

Go to Cometdocs.com and log in or create a free account. With this free account you can convert up to 5 files per week, or even more if you invite friends. There is also a paid subscription, and to learn more about difference between free and paid options, check out Plans and Pricing.

cometdocs file converter

Click on Upload button or import files from Google Drive or Dropbox. Once the file is imported, drag it to the Convert tab. Make sure you first click on Convert tab and then drop the file.

Choose the conversion type, in this case Excel, and click on the green Convert button.

convert xps to excel

When the conversion is done, click on the Excel icon to download a converted file. You will be asked if you want to download that file, click OK and then on green button “Click here to download your file”.

iPhone Ringtones -Tips and Tricks

iphone ringtones

 

Did you know? Mobile phones were invented in the early seventies, and later in the eighties appeared on the US market. Since then people have embraced the idea of mobile phones and what it came with them. Today, people rely on mobile phones in their everyday life, in all aspects of it. With the rise of mobile apps, wallpapers and phone accessories, mobile phones have become powerful gadgets that look better and better every year.

In addition to looks and functionalities of the phones, the sound of a phone- a ringtone is very important to many people. While some like to hear their favourite songs when they have a call, other like to set up different ringtones for different people. Here we will give away the answers to the most common questions about iPhone ringtones.

How to set up iPhone ringtone with iTunes

If you use iTunes to store favourite songs and soundtracks, you can easily turn a song from iTunes into a ringtone. First, open iTunes on your computer and choose a song or audio file. Then right click on the song and on “Get Info” menu.

In the “Options” menu you can set up the start and the end time of the song by checking the boxes and defining the exact time. To apply the settings, click OK and then select that song. Go to “File” menu and “Convert” option, click on “Create AAC’’ version.

In your list of songs on iTunes, a new song will appear with the same name but different length. When you click on the song with the right mouse click, you will see the option “Show in Finder”. You will see that the song has a .m4a file extension. What you need to do is to rename that extension to be .m4r. However, don’t rename the file name, just the extension. That steps actually converts a song into a ringtone.

Now, you need to open iTunes again and delete the new short song you created. But don’t move the song to Trash, keep the file in iTunes.

The last step is to go back to Finder and select the .m4r and that ringtone will be automatically moved to iTunes Tone Library. Finally, sync all tones by connecting iPhone to iTunes.

How to set up iPhone ringtones without iTunes

If you use GarageBand you can set up iPhone ringtones without iTunes. Simply start the app and from the view menu select the music. Drag the song you want to set up as a ringtone, to the left or to the right.

If the song is too short for the ringtone, you can tap on plus button to extend the length of song. In the same way you can trim the song and make the ringtone shorter.

To set up a ringtone, tap on the song you edited, tap on Share button, then on Ringtone icon.  Rename the ringtone and export it. Finally, select one of three options to use the sound as standard ringtone, standard text tone or to assign it to a contact.

iPhone ringtones for different callers

With the same Garageband app you can set up different iPhone ringtones for various callers. So, repeat the process from the above and in the final step, instead of setting up a song to be a standard ringtone, assign it to a contact.

Repeat the process as many times as you need, if you want to have different ringtones. Another quicker way to do that is directly from the phone book. Go to your Contacts list and find a person you want to assign with a different ringtone. Tap the Edit menu and select ringtone from the list of your existing ringtones. Have in mind that this option is only possible if you already have a preferred ringtone on the list. If not, you need to set up a preferred song first.

iPhone ringtones for hearing impaired

If you have a problem with your hearing, you may probably have some issues when setting up ringtones in a regular way. Luckily, there are solutions that can help you hear when someone is texting you or calling you.

There are various iPhone ringtones on the market that are created for people with hearing impairment. You can search for such tones here, and you can convert them to ringtones in Itunes, as we explained above.

You can also check the Settings in your iPhone, in the General settings find the Accessibility options and turn on Hearing aid mode.

Turn Your Smartphone into a Mobile Office

smartphone office

Her Majesty, a conventional and old-school work office. A big brown desk surrounded by scattered documents, notes and robust gadgets. Printer, a paper eater machine, still necessary for leaving physical evidence of your work. Scanner, a life-saver in the digital age communication and a magic wand for paper piles on your desk. Computer, a precious almighty data keeper. And you, glued to your chair, overwhelmed with your work.

His Royal Highness, a tiny, but a powerful modern smartphone. A device that can embrace all necessities of a traditional office. All-in-one gadget that allows you to get off the chair.

It would be nice to do your paperwork while sipping your creamy coffee in a favorite café with relaxing music in the background. It would be nice to do your work looking at the sea, listening to the waves and feeling the light, fresh breeze. It would be nice to organize your work in quiet and peace from your comfy couch at home, right?

If so, learn how to transform your smartphone into a mobile office and get your work done anywhere. Simply click on the blue circles on the interactive infographic below and discover how you can replace common things from your office with effective mobile apps.

Feel free to share this useful infographic and share the knowledge!

Mobile Apps that Every Phone Should Have

mobile apps

Mobile phones have become our true companions because of mobile apps that help you carry out your everyday tasks. You can find a mobile app for almost every imaginable task and save time and energy. Of course, in the sea of mobile apps it is sometimes hard to find ones that you really need. What mobile apps will you have depends on your lifestyle, type of work or daily routine. However, there is a number of mobile apps that are necessary for everyone. Here is our list of mobile apps that every mobile device should have:

Manage your Money with the Mobile app of your bank

Almost every bank has a mobile app so if you have a bank account, you should have the app too. It gives you an instant access to your account, where you can make a payment on the go, check your balance report. You can pay the bills with that kind of app and check your transactions and credit card debts as well.

Find the Cheapest Gas Nearby- Gas Buddy

If you have a car or a motorbike, you need this app for sure. With Gas Buddy you can find the nearest gas stations and the lowest gas prices in your area. Whether you travel somewhere out of town, or you are driving around, you can find the gas at most affordable prices. This app is available on both iOS and Android platform.

Run your Business with GoDyrect

This is an all-in-one business tool that helps you manage and grow your business. It even has an option to build a website in 2 minutes. If you already have a website you can use GoDyrect to promote your business on social media, to post discount offers, products pictures and other similar things that will help you promote your business.

Make Notes with Google Keep

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